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Business expense reports - what do you turn in?

Posted on 7/2/19 at 1:23 pm
Posted by TheMailman
Member since Jul 2017
1550 posts
Posted on 7/2/19 at 1:23 pm
Just read Jeff Duncan’s article about hosntime covering sports in New Orleans and not he article he mentions a trip to Hawaii where he was surprised that the Times Pic covered an $8 coke that he wrote in. That got me thinking about what exactly do you guys turn in to get reimbursed.

I personally never turn anything in under $30 bucks. Is that out of the ordinary??
Posted by LSU316
Rice and Easy Baby!!!
Member since Nov 2007
30307 posts
Posted on 7/2/19 at 1:24 pm to
I turn in all business related expenses because that is company policy.....we also have a pretty extensive expense policy.
Posted by CaptainJ47
Gonzales
Member since Nov 2007
7862 posts
Posted on 7/2/19 at 1:25 pm to
I follow my expense report to the T. We can expense anything as long as it is appropriate. For example I expense tips for housekeeping but it is encouraged.
Posted by puse01
Member since Sep 2011
3743 posts
Posted on 7/2/19 at 1:26 pm to
(no message)
This post was edited on 11/16/21 at 10:14 am
Posted by LNCHBOX
70448
Member since Jun 2009
89369 posts
Posted on 7/2/19 at 1:26 pm to
quote:

I personally never turn anything in under $30 bucks. Is that out of the ordinary??


Seems silly to me. IF I'm spending money conducting business, I'm turning it in regardless of the amount. Why wouldn't you?
Posted by GRTiger
On a roof eating alligator pie
Member since Dec 2008
71827 posts
Posted on 7/2/19 at 1:27 pm to
quote:

I personally never turn anything in under $30 bucks. Is that out of the ordinary??


I expense everything that was incurred as a result of my work required travels.

Flying to a client and purchase internet for $12 to work on the plane? Expensed. Take a $19 Uber from the airport to the office? Expensed. Refuel a rental with $8 of gas before returning it? Expensed.

Over 9 years of traveling, if $30 was my floor, I'd have spent thousands of my own money on work related expenses. No thanks.

eta:
As far as random purchases, we have a flat per diem rate for domestic and variable for international depending on the country. So I wouldn't expense a coke or a sandwich specifically, but I do run through the per diem for each day I'm traveling.
This post was edited on 7/2/19 at 1:29 pm
Posted by Tiger Prawn
Member since Dec 2016
26318 posts
Posted on 7/2/19 at 1:27 pm to
quote:

$8 coke
Posted by Salmon
I helped draft the email
Member since Feb 2008
86686 posts
Posted on 7/2/19 at 1:28 pm to
I expense any meals, business related expenses, or housing/travel expenses.

I don't expense snacks or drinks. I probably could, but I don't.
Posted by LSUJML
Central
Member since May 2008
56846 posts
Posted on 7/2/19 at 1:29 pm to
I work from home & don’t travel
First few times I needed ink I’d grab it while I was out & never had my company cc with me
Finally started keeping it on me, 25-30.00 here & there adds up pretty quick over time
Posted by pioneerbasketball
Team Bunchie
Member since Oct 2005
139098 posts
Posted on 7/2/19 at 1:29 pm to
I charge what I should be paid
Pens
Toilet paper
Posted by S
RIP Wayde
Member since Jan 2007
173696 posts
Posted on 7/2/19 at 1:30 pm to
Pffffft. Like I’d know. Why don’t you ask one of my accountants?
Posted by yellowfin
Coastal Bar
Member since May 2006
99034 posts
Posted on 7/2/19 at 1:30 pm to
Company card

No report
Posted by TheMailman
Member since Jul 2017
1550 posts
Posted on 7/2/19 at 1:30 pm to
Yeah I probably eat about 8k or so a year by not reporting small amounts. But it’s nice to come in under budget as week!
Posted by Geauxld Finger
Baton Rouge
Member since Jan 2005
32623 posts
Posted on 7/2/19 at 1:31 pm to
When I was doing it I only turned in hotels, airfare, rental car, gas, and any expensed client meals. We got per diem depending on the city so that was already factored into the spreadsheet.
Posted by LSUbase13
Mt. Pleasant, SC
Member since Mar 2008
15060 posts
Posted on 7/2/19 at 1:33 pm to
Travel (airfare, Uber, rental car), reasonable hotel accommodations (not the Four Seasons), daily meal per diem of $35, and any other work related items (like internet).

Basically, I don't expense coffees, alcohol, stops to WalGreens should I forget toiletry items, etc.

Posted by Packer
IE, California
Member since May 2017
8699 posts
Posted on 7/2/19 at 1:35 pm to
Everything that is reimbursable
Posted by The Spleen
Member since Dec 2010
38865 posts
Posted on 7/2/19 at 1:35 pm to
I used to process expense reports at an old job. We had a pretty straightforward policy on what was covered, but people still try to put stuff through that clearly wasn't covered, then complain when I'd take them out.

Meals, hotels, rental cars/taxis, and mileage if they drove their own car was pretty much it. One guy tried to send through a $500 mini-bar tab once and threatened to get me fired when I didn't reimburse it.
Posted by Mingo Was His NameO
Brooklyn
Member since Mar 2016
37536 posts
Posted on 7/2/19 at 1:40 pm to
Swipe corporate card, let admin handle it
Posted by Salmon
I helped draft the email
Member since Feb 2008
86686 posts
Posted on 7/2/19 at 1:41 pm to
quote:

Swipe corporate card, let admin handle it



Meh. I like getting the points.
Posted by GRTiger
On a roof eating alligator pie
Member since Dec 2008
71827 posts
Posted on 7/2/19 at 1:42 pm to
quote:

Yeah I probably eat about 8k or so a year by not reporting small amounts. But it’s nice to come in under budget as week!


Man, I'd consider if that's worth it. I'd go so far as to say the owner of my company would probably be pissed if he found I was doing that. He'd rather the business eat that 8k and eliminate the potential for resentment leading to losing a valuable employee.

This is assuming your policy would otherwise allow you to expense those items, and they are not unreasonable.
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