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E-Mail Signatures/Contact Info Etiquette in a business setting...
Posted on 5/18/18 at 8:52 am
Posted on 5/18/18 at 8:52 am
I need the OT's help with understanding what's the current social norm in a professional setting for including your contact information in business-related e-mails?
Now I know in 2018 a ton of us have our work e-mails routed through our phone along with other webmail or personal e-mail accounts. Heck my personal e-mail doesn't include my contact info.
But anything I send from my work e-mail includes a "signature block," that includes my employer's name/job title/office #/biz mailing address. I understand that may not be necessary for everyone. To each their own I guess.
But when you're e-mailing back for work using your work e-mail and forth and everyone knows you're using Outlook and your signature includes just your first name and that's it...well...It seems unprofessional to me. Especially when you're in a position where each link in the conversation needs to be able to do more than just send you an e-mail and hope the recipient eventually e-mails back.
What's the OT's take on this? What do you put on work-related e-mails in the way of contact info? Is there a difference between when you field an e-mail on your mobile versus at the office/desktop/laptop? What is too much? what is not enough?
#DearDiary #DearFacebook
Now I know in 2018 a ton of us have our work e-mails routed through our phone along with other webmail or personal e-mail accounts. Heck my personal e-mail doesn't include my contact info.
But anything I send from my work e-mail includes a "signature block," that includes my employer's name/job title/office #/biz mailing address. I understand that may not be necessary for everyone. To each their own I guess.
But when you're e-mailing back for work using your work e-mail and forth and everyone knows you're using Outlook and your signature includes just your first name and that's it...well...It seems unprofessional to me. Especially when you're in a position where each link in the conversation needs to be able to do more than just send you an e-mail and hope the recipient eventually e-mails back.
What's the OT's take on this? What do you put on work-related e-mails in the way of contact info? Is there a difference between when you field an e-mail on your mobile versus at the office/desktop/laptop? What is too much? what is not enough?
#DearDiary #DearFacebook
This post was edited on 5/18/18 at 8:53 am
18
Posted on 5/18/18 at 8:56 am to GFunk
Put it on the original. You don't have to re attach it to every reply.
Posted on 5/18/18 at 8:57 am to GFunk
quote:
What's the OT's take on this? What do you put on work-related e-mails in the way of contact info? Is there a difference between when you field an e-mail on your mobile versus at the office/desktop/laptop? What is too much? what is not enough?
I get irrationally irritated when I can't find a phone number in a client's email signature. Also there situations where original emails show the signature but replies do not.
Posted on 5/18/18 at 8:58 am to GFunk
Full contact info when you are sending an email.
Shortened version for replies. If they are emailing you, they already know who you are. If you are in a chain with people sending emails back and forth, no one wants to see all your crap every time you comment.
There are settings to modify your signature line for each type of email. Ask IT if you can’t figure it out.
Shortened version for replies. If they are emailing you, they already know who you are. If you are in a chain with people sending emails back and forth, no one wants to see all your crap every time you comment.
There are settings to modify your signature line for each type of email. Ask IT if you can’t figure it out.
Posted on 5/18/18 at 8:58 am to GFunk
if its inside the company, I dont bother with it. It auto does it the first time but after that I dont click it each time.
Posted on 5/18/18 at 8:58 am to GFunk
quote:
that includes my employer's name/job title/office #/biz mailing address.
I do this +fax number, and I recently started including my personal cell# because I have been working out in the field a majority of the time with a new job.
For intra office emails I just sign it my first name or maybe first name last initial because one of the partners has the same first name as me.
Posted on 5/18/18 at 8:59 am to GFunk
It's a setting on your phone and in your Outlook.
Posted on 5/18/18 at 9:01 am to BulldogXero
quote:that's because it's a setting in outlook
Also there situations where original emails show the signature but replies do not.
Posted on 5/18/18 at 9:04 am to GFunk
Make sure you put a biblical verse or your life's motto at the bottom.
Posted on 5/18/18 at 9:05 am to GFunk
I only include my name, position, my company's name, company's address, and my email address. I do not include a phone number.
Posted on 5/18/18 at 9:06 am to Displaced
quote:
Put it on the original. You don't have to re attach it to every reply.
Put it on all. That way if they need to call you, they can open the most recent email.
Posted on 5/18/18 at 9:06 am to GFunk
I make my phone signature look like my outlook/desktop signature.
Your OP was TLDR but thats what I do fwiw.
Name
Company
Both phone numbers
(And in my case) ICE IM handle
Your OP was TLDR but thats what I do fwiw.
Name
Company
Both phone numbers
(And in my case) ICE IM handle
This post was edited on 5/18/18 at 9:09 am
Posted on 5/18/18 at 9:06 am to GFunk
Name
Title
Address
Phone
Fax
If I'm using Outlook it is on every email. If I'm emailing from my phone of the web app no signature, I just type my name.
On a similar note, don't be the weirdo who includes their photo in their signature.
Title
Address
Phone
Fax
If I'm using Outlook it is on every email. If I'm emailing from my phone of the web app no signature, I just type my name.
On a similar note, don't be the weirdo who includes their photo in their signature.
Posted on 5/18/18 at 9:09 am to GFunk
Make sure it's a picture, so that none of the email or phone links are actually clickable 
Posted on 5/18/18 at 9:10 am to Teufelhunden
quote:
Make sure you put a biblical verse or your life's motto at the bottom
I cringe when I see this or some LinkedIn motivational quote.
Posted on 5/18/18 at 9:19 am to GFunk
My company (Fortune 500) has a mandatory signature policy, everyone's is identical.
Basically, if it is internal my first email will have my full signature, and my replies have my name and title.
Externally, my first email has my full signature, and my reply has name, title, and number.
Basically, if it is internal my first email will have my full signature, and my replies have my name and title.
Externally, my first email has my full signature, and my reply has name, title, and number.
Posted on 5/18/18 at 9:22 am to Landmass
quote:I hate people who do that. It adds a frick ton of clutter to email chains.
Put it on all. That way if they need to call you, they can open the most recent email.
Posted on 5/18/18 at 9:28 am to Displaced
First email has full signiture, name, office and cell number, etc. Anything in the chain after that doesn't have anything. It's already in the first email so your just creating clutter by leaving it in there.
Posted on 5/18/18 at 10:26 am to GFunk
my biggest pet peev is when their email doesn't have their direct line and they are a peon. If you are the president of the company I understand giving the main line but if you are in customer service and sales and do that, I get really mad.
Posted on 5/18/18 at 10:40 am to mctiger1985
And be sure to punctuate your phone number with periods so I can't click it from my phone, too. I love manually dialing your number.
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