Corporate Card Expense Reporting

Avoid Paycom like the plague.

I have 10 employees and we have tried two methods.

1. I have a bookkeeper from the Phillipines Everyone is required to take pictures of their receipts and e-mail them to an e-mail address we have specifically for receipts. She matches them all up for us. Costs a few hundred bucks per month.

2. Everyone uses their own card and we reimburse expenses where they have a receipt.


First method was amazing because I was getting a million credit card points a year (at least) but probably 75% of the receipts.

Second method the employees liked better because they were getting all the credit card points and we collected 99% of the receipts.

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2. Everyone uses their own card and we reimburse expenses where they have a receipt.

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This only works for companies that have maybe $500/ month expenses for any employee. Employees wouldn’t like spending $10,000/ month on their own card.

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This only works for companies that have maybe $500/ month expenses for any employee. Employees wouldn’t like spending $10,000/ month on their own card.

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Why not? They get reimbursed before the due date on the card. I guess someone might care, but it never came up.

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This only works for companies that have maybe $500/ month expenses for any employee. Employees wouldn’t like spending $10,000/ month on their own card.

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My wife can use personal for every business trip. We are typically floating $6-8K in expenses at any given time. She can also book however she wants so we use a reward portal to get a multiple there as well.

I have to put everything through corporate card. We use Concur for the expenses and travel management.

I had the realization recently that we were leaving thousands of dollars in points on the table. So…we are now optimizing that system. Booking through Chase Travel alone is worth tens of thousands of points because they do a 5x multiplier.

We use Concur. It’s fairly simple and easy to use.

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Why not? They get reimbursed before the due date on the card. I guess someone might care, but it never came up.

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I understand that. But frankly I’d have a hard time trusting a company that required me to put $10k a month on a personal card, if they go bankrupt you are fricked.

Furthermore, cc points are great but if you are putting hotels and airfare on a cc you are getting points for staying there whether it’s your card or not.

Lastly, lost receipts are a fact of life. If you aren’t reimbursing an employee for something that is lost but they needed that’s a pretty dick move. It’s also a lot more difficult to differentiate personal from business if you are buying a bunch of your companies crap.

ETA: I’m not saying it’s an all around terrible idea. There is some worth there for both parties. But it would only work in fairly limited businesses like limited scale and trustworthy employees with reasonable incomes.

Unrelated somewhat but I remember when I started with my first company over 10 years ago and they had personal cards being expensed, a guy I worked with a bit had $15k-$25k going on his card every month for permitting purposes for work on his line of buisness we had. He also flew in from Raleigh to ATL every other week.

Needless to say at the end of a year the guy had RIDICULOUS travel rewards/miles I remember.

I do remember 1 month he tried changing his direct deposit though and it didnt go through in time and he called into payroll asking what happened and they said they had to mail him his paycheck until the new direct deposit got verified and he sweating bullets because he had to pay that card off hoping that paycheck with the reimbursement was coming in the mail at some point I remember