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Has anyone on the OT ever been involved in directing a 5k/10k Run/Walk
Posted on 2/1/16 at 3:08 pm
Posted on 2/1/16 at 3:08 pm
I'm looking to get the ball rolling on a charity 5k/10k for this summer. I can get the sponsors and volunteers needed, but I have no idea what all I will need in order to get this thing off the ground. Any help would be greatly appreciated.
10
Posted on 2/1/16 at 3:08 pm to BayouBrawl
Call Baton Rouge Area Sports Foundation.
Eric is the guy to talk to.
Eric is the guy to talk to.
This post was edited on 2/1/16 at 3:09 pm
Posted on 2/1/16 at 3:10 pm to BayouBrawl
first you need to decide where you're having it, then permits and all that nonsense, cops& ems, and probably water.
Posted on 2/1/16 at 3:10 pm to BayouBrawl
Somewhat, it was an already established 5k, that I handled on a committee for a year.
Have you talked to local government yet?
Have you talked to local government yet?
Posted on 2/1/16 at 3:12 pm to BayouBrawl
Police for road closures, permits, and please make sure you have someone accurately measure the course. I've run 5ks where they measured the distance in a car and it was way off. Also make sure you get someone with a little bit of legal background to have your waiver written, you don't want to get sued because someone twisted their ankle.
Posted on 2/1/16 at 3:13 pm to BayouBrawl
I put one together for my city last summer. What kind of questions do you have?
Last year was my first time being involved (at any level) with organizing something like that, so I was essentially clueless. First I decided on a date, place, and time. Then I looked at race organizers. i don't know what kind of budget you're looking at, but I assure you if you can find an affordable organizer, do it.
It cost some money, but my guy:
-measured the exact course distance
-ordered all the t-shirts
-ordered all the medals and trophies
-set out hundreds of cones along the course
-led and trailed the pack (different people, obvi)
-provided all race numbers
-had chip timing (no handheld clocks. basically each race tag has a chip in it that records their time as they cross the finish)
-huge setup at the finish line with a banner, TV so you can see yourself approach the finish, etc.
It was incredibly worth it to go that route. If we had to do everythign ourselves we'd have been fricked.
Last year was my first time being involved (at any level) with organizing something like that, so I was essentially clueless. First I decided on a date, place, and time. Then I looked at race organizers. i don't know what kind of budget you're looking at, but I assure you if you can find an affordable organizer, do it.
It cost some money, but my guy:
-measured the exact course distance
-ordered all the t-shirts
-ordered all the medals and trophies
-set out hundreds of cones along the course
-led and trailed the pack (different people, obvi)
-provided all race numbers
-had chip timing (no handheld clocks. basically each race tag has a chip in it that records their time as they cross the finish)
-huge setup at the finish line with a banner, TV so you can see yourself approach the finish, etc.
It was incredibly worth it to go that route. If we had to do everythign ourselves we'd have been fricked.
Posted on 2/1/16 at 3:15 pm to BayouBrawl
Yep. A few things that'll be needed:
- Liability insurance for the event.
- Hold Harmless Agreement with the local government
- Approval/Race Permit from the local government/police
- Barricades and road block requests from public works
- Timing company to handle race bibs, timing chips, etc.
- Promotion to local media
- DJ/emcee to announce winners and get the event started
lsutigergolfer@gmail.com if you ever have any questions, particularly in EBR but can offer insight for anywhere.
Also make sure the police know the route. Or you have a sagg vehicle or bike leading the way because despite the cops claiming to know the route, they'll make a wrong turn or something.
- Liability insurance for the event.
- Hold Harmless Agreement with the local government
- Approval/Race Permit from the local government/police
- Barricades and road block requests from public works
- Timing company to handle race bibs, timing chips, etc.
- Promotion to local media
- DJ/emcee to announce winners and get the event started
lsutigergolfer@gmail.com if you ever have any questions, particularly in EBR but can offer insight for anywhere.
Also make sure the police know the route. Or you have a sagg vehicle or bike leading the way because despite the cops claiming to know the route, they'll make a wrong turn or something.
This post was edited on 2/1/16 at 3:18 pm
Posted on 2/1/16 at 3:17 pm to WG_Dawg
I will more than likely have it around the Covington/Mandeville area. And WG, that's the kind of thing that I would love to have. I'll run the after party and take care of the donations and stuff. But, having someone with all of the equipment and knowledge would definitely be the way to go.
ETA: I am talking to the correct people at the venue now, just don't want to put it out there until I have it finalized.
The permitting thing is the type of stuff that I really need to know about.
ETA: I am talking to the correct people at the venue now, just don't want to put it out there until I have it finalized.
The permitting thing is the type of stuff that I really need to know about.
This post was edited on 2/1/16 at 3:20 pm
Posted on 2/1/16 at 3:18 pm to Golfer
quote:
- Liability insurance for the event.
- Hold Harmless Agreement with the local government
- Approval/Race Permit from the local government/police
- Barricades and road block requests from public works
- Timing company to handle race bibs, timing chips, etc.
- Promotion to local media
- DJ/emcee to announce winners and get the event started
that's going to be your first stop, after you decide when and where you want. Local government is going to issue the permit and any fees...it's not worth going any farther with checklist items if you aren't allowed to have one to begin with. Also be sure to ask about hiring off duty police. If you're using a roadway you'll need police to direct traffic, and you'll have to incur the cost.
Posted on 2/1/16 at 3:18 pm to WG_Dawg
quote:
It cost some money, but my guy:
-measured the exact course distance
-ordered all the t-shirts
-ordered all the medals and trophies
-set out hundreds of cones along the course
-led and trailed the pack (different people, obvi)
-provided all race numbers
-had chip timing (no handheld clocks. basically each race tag has a chip in it that records their time as they cross the finish)
-huge setup at the finish line with a banner, TV so you can see yourself approach the finish, etc.
It was incredibly worth it to go that route. If we had to do everythign ourselves we'd have been fricked.
How much was this? We're looking to do something similar in lower Alabama this fall.
I have no idea how to budget
Posted on 2/1/16 at 3:19 pm to BayouBrawl
I volunteer at a triathlon every year in Morgan city. A lot more work than you think it is.
Posted on 2/1/16 at 3:19 pm to WG_Dawg
quote:
Also be sure to ask about hiring off duty police. If you're using a roadway you'll need police to direct traffic, and you'll have to incur the cost.
Depends on the organization it's supporting and the municipality. BRPD will pickup the cost for some.
Posted on 2/1/16 at 3:21 pm to CherryGarciaMan
quote:
How much was this? We're looking to do something similar in lower Alabama this fall.
I have no idea how to budget
One we do has about 1500-2000 runners and they charged around $4500. So $3/runner. But they only did chip timing, race bibs, start/finish.
Posted on 2/1/16 at 3:21 pm to tigersownall
quote:
A lot more work than you think it is.
I luckily have a very large group of volunteers behind me. I just kind of volunteered to take the lead.
Posted on 2/1/16 at 3:22 pm to BayouBrawl
Hiring an actual race organizer made it 1000 times easier on me, espeically since I had never done that before.
AFter all the thigns he did, all I had to worry about was:
-name for the event
-logo design (also get this to the organizer, if he is getting shirts and awards for you)
-purpose. Why are you hosting this?
-VENDORS. Again idk what your budget is, but contact local businesses in teh community to come set up a table or a booth at teh finish. Charge a small vendor fee (usually between $25-50 is about right) and recoup some of your costs
-SPONSORS. Even better way to make money back, aside from vendors, is sponsors. Create varying levels of sponsorships (from title/presenting all the way down to just their logo on the shirt). Can go as low as $100 here all the way up to a few grand.
-Post race snacks. Contact local grocery stores to see if someone would be willing to donate water and/or bananas for teh end fo the race. In excahgne, include them on your shirt and offer to have them set up a table/booth at no charge.
-Speaking of, any organization that helps you out (be it in-kind donations, vendors, sponsors, etc), put their logo on the back of the shirt.
-volunteers. Shoot some emails out to local service groups, also use social media (nextdoor is wonderful for this, since it attracts quite a difference crowd than facebook) and get some help. Volunteers can be used to check-in people arriving that morning, stand at trick angles of the course, hand out water on the course, hand out shirts at the end, etc. All kinds of stuff, wherever you need hands.
I'll try to think of more
AFter all the thigns he did, all I had to worry about was:
-name for the event
-logo design (also get this to the organizer, if he is getting shirts and awards for you)
-purpose. Why are you hosting this?
-VENDORS. Again idk what your budget is, but contact local businesses in teh community to come set up a table or a booth at teh finish. Charge a small vendor fee (usually between $25-50 is about right) and recoup some of your costs
-SPONSORS. Even better way to make money back, aside from vendors, is sponsors. Create varying levels of sponsorships (from title/presenting all the way down to just their logo on the shirt). Can go as low as $100 here all the way up to a few grand.
-Post race snacks. Contact local grocery stores to see if someone would be willing to donate water and/or bananas for teh end fo the race. In excahgne, include them on your shirt and offer to have them set up a table/booth at no charge.
-Speaking of, any organization that helps you out (be it in-kind donations, vendors, sponsors, etc), put their logo on the back of the shirt.
-volunteers. Shoot some emails out to local service groups, also use social media (nextdoor is wonderful for this, since it attracts quite a difference crowd than facebook) and get some help. Volunteers can be used to check-in people arriving that morning, stand at trick angles of the course, hand out water on the course, hand out shirts at the end, etc. All kinds of stuff, wherever you need hands.
I'll try to think of more
This post was edited on 2/1/16 at 3:24 pm
Posted on 2/1/16 at 3:26 pm to CherryGarciaMan
quote:
How much was this?
I can't remember specirfically but $3 per runner as golfer said sounds in the ballpark. I believe our guy required a minimum if we were doing chip timing, but not if we were doing regular. And from what I undersatnd, for people who are even kinda serious about their times chip timing is the way to go.
We also paid a little bit extra to get our race included on some kinda of Grand Prix circuit to where runners can have their time go towards some kind of competition or something. Basically just another advertising avenue.
Again though, I cannot overstate enough how much they helped.
Posted on 2/1/16 at 3:33 pm to WG_Dawg
Also, the polite thing to do is to notify businesses and homeowners along the route that will be impacted by the race.
Posted on 2/1/16 at 3:35 pm to BayouBrawl
Yes.
Call Connect Race.
LINK
One of the best vendors I have ever worked with. You run your race like a professional one, which attracts more runners and sponsors.
Call Connect Race.
LINK
One of the best vendors I have ever worked with. You run your race like a professional one, which attracts more runners and sponsors.
Posted on 2/1/16 at 3:36 pm to Golfer
quote:
the polite thing to do is to notify businesses and homeowners along the route that will be impacted by the race.
Very true. Our city makes the race organizer do this actually.
Posted on 2/1/16 at 3:40 pm to Ingeniero
quote:
please make sure you have someone accurately measure the course
Forum 35 has failed this simple task the last two years with the reindeer run. It was 3.4 miles last time they did the 5k. They acted shocked once it was all over
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