Expense/receipt keeping for small business

Do you not use Quickbooks? It will sync with your bank account and allows you to take a pic of the receipt and attach to the expense item. Use a debit card connected to your business account, and you will eliminate most manual entry. Online version is $12/mo, records are stored in the cloud, and you can do it all from your tablet and much from your phone. I cannot imagine keeping a manual spreadsheet of expenses....ugh. And my business is tiny.

QB is only one option...there are others with similar feature sets. Bank connectivity, image capture for receipts, etc.

If you are clueless about accounting and QB, you can hire someone to set up your initial chart of accounts and walk you through the details of recording an expense and connecting to your bank.

CamScanner app

I use quickbooks and just keep the receipt in an envelope. Use a credit card and when statement comes in I enter the expense and pay from the QB checking account for that business. If I get audited, they can go thru the envelope and match expense to receipt.

I run nearly all of my business expenses through a corporate American Express card. They provide excellent reports for business expense tracking.

Doesn't Concur have a small business application?

SAP/Concur is what my company uses for expense management while traveling as well, at the enterprise level. SAP/Concur has an SMB sector for expense management for a situation like you described.

Create an email account just for expenses. Every time you make a purchase, take a pic of the receipt and email it to that account. Once a month login to that account and tally them up.

You do have a business bank account right Op? Please tell me yes?

Best way to start is to have two bins or bags, I use ziplocks. One is for unprocessed and the other is for processed for each property.

I simply empty my wallet of receipts into the unprocessed bin and then move them over weekly or whatever that I do my book keeping.