Business email accounts

I use google business. I think I pay $15 per month per email.

If you are already using gmail it is an easy transition.

I use Google G Suite for my company and pay $6 per email. You can use your own domain as the email address.

365 email only is just $4/month

The service isn't as important to me as encryption and tracking. There is some liability attached to having someone's PII in an email, and having that email lost, hacked, etc.

My understanding is the liability attaches when there are two pieces of PII. What qualifies as PII is broad. So an email with a name and account number needs to be encrypted and tracked.

The potential costs of losing an email, or having an email hacked that contains two PII items would be cost of inform, cost of identity monitoring, etc.

So possibly use a service like RPost / RMail, and make sure cyber liability covers first and third party, and a bunch of other things that don't immediately come to mind.

I pay $450 annually for RPost / RMail. It's based on number of boxes, and we get a deal through our trade association.

I use Microsoft Exchange (I think), and use an older Microsoft Outlook as my management system believes the older version has less security concerns.

If you're not large enough to have a dedicated IT person, and I'm not, the IT contractor needs to be asked these questions. The IT people by nature are very technical, but usually have no idea about legal liability, etc.

It's critical in my business as we do keep a large amount of customer and third party PII. This said, the current regulations don't care if you're a one man operation, or a large multinational.

I'm not an expert in this, but I do prioritize protecting my net worth. Running a small business is not easy, and in my view while the owner doesn't need to always delve into details, from time to time they probably should.

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Any suggestions or recommendations for quality email accounts for a business. I’m starting a side business and don’t want to use my existing cluttered personal email account.

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If you are starting a side business honestly there's nothing wrong with just a regular email. I email people daily almost that are still using something like stevespoolservice@gmail.com

Once you are bigger and have multiple emails thats a different story.

If you want encryption and tracking, you need to have a different data transfer mechanism other than email (Docusign, etc.) It doesn't matter if you've got Proton doing Captain America shite on your behalf, the sender is almost certainly sending email from a server that doesn't support or isn't configured for encryption (how many people tell you where their public key can be found?)

You're mixing what the EU refers to as PI and PII with the US definition, which creates an unnecessary perceived barrier to someone that probably only does work (I'm guessing) with non EU citizens.

GDPR was created to fine the big tech firms, they don't give a shite about anyone else. If you don't have to talk to an EU DPA to get approval for something, they don't care about you.

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older Microsoft Outlook as my management system believes the older version has less security concerns.

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Oh wow, you need to stop looking to these people for this kind of advice. Let me ask you, when does your version of Outlook go out of extended support? Are you paying for extended support to make sure you're getting security patches? No offense to your IT team, but they sound like Mac/Linux bros, or they're under 35 to say things like this.

Remember, you can't outsource your liability, because it's up to you to be educated enough to know if a provider is filling you full of shite. Now, almost every Fortune 500 screws this up too, but Oracle getting fined $115m for privacy violations means nothing, but $100k, would probably hurt you.