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Is it possible to ping Outlook on someone’s cell phone?

Posted on 12/9/21 at 3:05 pm
Posted by Grassy1
Member since Oct 2009
7330 posts
Posted on 12/9/21 at 3:05 pm
Rumor has it that an employee got fired for not being where they said they were, based on employer pinging an email they sent from their phone via Outlook…

Maybe if it were subpoenaed huh? We’re talking an entry level employee who just wasn’t where they said they were.

If so, makes one leary of using your personal phone for business purposes.
Posted by skrayper
21-0 Asterisk Drive
Member since Nov 2012
34405 posts
Posted on 12/9/21 at 3:23 pm to
Well, there are some ways.

If the phone connects to a tower away from where they're expected, that may come up in the email headers. Azure will also show you the IP addresses where someone logs in from.

Or, if the company requires Intune and they've enabled device location tracking.

Not entirely certain why this would justify termination, unless the entry level employee said they would be nearby in case of an emergency and it was determined they were a state or two away or something like that.
Posted by Grassy1
Member since Oct 2009
7330 posts
Posted on 12/9/21 at 3:42 pm to
From the little I know, the termination is justified if they weren’t where they said.

I’m more interested in their ability to ping someone using their personal phone for biz emails, which in turn results in them tracking them.

Not arguing right or wrong.
Posted by TAMU-93
Sachse, TX
Member since Oct 2012
1171 posts
Posted on 12/9/21 at 3:50 pm to
People use "ping" colloquially to mean different things. But strickly speaking, you can't ping Outlook.

An email does contain an originating IP address. That IP address can be used to estimate a users location, but it's often inacurate.
Posted by Grassy1
Member since Oct 2009
7330 posts
Posted on 12/9/21 at 3:54 pm to
Makes sense.

Just for kicks, if someone used a hotel internet access out of town, could that lead the employer to a possible location?

Again, just trying to understand everyone’s liability.
Posted by Grassy1
Member since Oct 2009
7330 posts
Posted on 12/9/21 at 3:56 pm to
Just for my info, is an IP assigned to a device or something else?
Posted by TAMU-93
Sachse, TX
Member since Oct 2012
1171 posts
Posted on 12/9/21 at 4:40 pm to
quote:

Just for kicks, if someone used a hotel internet access out of town, could that lead the employer to a possible location?


Yes, but again not an exact location. For example, I'm in Sachse, TX. Based on my IP I'm in neighboring Wylie, TX. Based on my phone's IP address, I'm in Houston, TX.

quote:

Just for my info, is an IP assigned to a device or something else?


To a device.

Posted by Rhio
Lake Charles
Member since Dec 2013
1423 posts
Posted on 12/9/21 at 4:44 pm to
Does the company use multifactor, with an app like Duo Mobile? It can be a good indicator of a location if a request was sent, since part of knowing it's a legit request is checking the location it's sent from.
Posted by skrayper
21-0 Asterisk Drive
Member since Nov 2012
34405 posts
Posted on 12/9/21 at 5:06 pm to
quote:

Just for my info, is an IP assigned to a device or something else?


Depends on what you mean.

Cell phones get IP addresses assigned based on location from the cell towers

Your device on a local WiFi will get its own IP, but anything looking for it would find the public facing IP of the site
This post was edited on 12/9/21 at 5:07 pm
Posted by skrayper
21-0 Asterisk Drive
Member since Nov 2012
34405 posts
Posted on 12/9/21 at 5:08 pm to
quote:

Does the company use multifactor, with an app like Duo Mobile? It can be a good indicator of a location if a request was sent, since part of knowing it's a legit request is checking the location it's sent from.


That’s why I was wondering if they’re using O365 (Azure tracks where you authenticate from) or an MDM solution that tracks location on devices that have corporate resources.
Posted by awestruck
Member since Jan 2015
13322 posts
Posted on 12/9/21 at 10:41 pm to
quote:


Again, just trying to understand everyone’s liability.
If in question... theoretically...wouldn't a VPN wreck such an endeavor?
Posted by skrayper
21-0 Asterisk Drive
Member since Nov 2012
34405 posts
Posted on 12/10/21 at 6:19 am to
quote:

If in question... theoretically...wouldn't a VPN wreck such an endeavor?


Depends.

For email tracing, yes.
For Azure login tracing, probably.
An MDM would probably note the two IP addresses your phone has, plus it uses GPS to track your phone.
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