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Is their a database that can track accounts and also take credit card payments?

Posted on 12/21/22 at 9:28 am
Posted by Major Dutch Schaefer
Location: Classified
Member since Nov 2011
38279 posts
Posted on 12/21/22 at 9:28 am
I am in an association that has members that have to pay yearly dues and can also buy merchandise from the association.

I am looking for a way to keep track of the members accounts that also allows for acceptance of their payments via credit cards (and checks and cash).

Any suggestions on what can be used?
Posted by LSUFanHouston
NOLA
Member since Jul 2009
40265 posts
Posted on 12/21/22 at 10:18 am to
Most member management systems will allow for this.

What type of organization is this? There are programs out there that are customized for different types of groups.

For example I used to be the treasurer of our chamber and we used a program called Chamber Master that allowed us to collect dues, collect fees for events, communications, send out renewals, collect sponsorships, etc.

You could also go very cheap and use google forms with an integration to a square account to collect payments.
This post was edited on 12/21/22 at 10:20 am
Posted by Major Dutch Schaefer
Location: Classified
Member since Nov 2011
38279 posts
Posted on 12/21/22 at 10:22 am to
quote:

What type of organization is this?


Mardi Gras
Posted by horsesandbulls
Destin, FL
Member since Jun 2008
5148 posts
Posted on 12/21/22 at 10:40 am to
Quickbooks online. I'm sure there are better ones specifically for membership organizations.

Just set each member up as a customer/client. Set up items to be sold and then create invoices for each member as needed. might take a little bit to set up on the front end but should be simple as its just tracking cash based transactions.

Not sure if stripe or square allows for segregating members though.

Posted by Major Dutch Schaefer
Location: Classified
Member since Nov 2011
38279 posts
Posted on 12/21/22 at 10:46 am to
I had thought of QuickBooks but I am not sure if you can run credit cards through QB.
Posted by Fbohn1
Member since Jun 2009
334 posts
Posted on 12/21/22 at 8:29 pm to
You can absolutely setup to take and receive payments through QuickBooks. I owned a pool cleaning company, and processed CC’s all the time.

Customers were on AutoPay, where QB stores/encrypts their CC. Or, they could pay through auto recurring invoice, using a link from the auto-generated email. Some old customers even had auto bank drafts setup.
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