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SwampBooty
LSU Fan
Sulphur, LA
Member since Sep 2015
555 posts

Hosting a benefit questions
Sorry I’m advance if the post is too lengthy, I’ll try to be brief. A buddy of mine has a daughter that suffered from an unexpected congenital issue resulting in multiple brain surgeries and will require extensive rehab. They have been away from work and home for quite some time. Sad situation but optimistic for great recovery!
Anyway, me and a few guys have been tossing around ideas of a benefit to help raise money vs the go fund me route. I am aware of Covid restrictions but I believe we have an outside location we can use to help. But is there anything in particular you guys could advise me on if you have organized something similar? I am aware some type of permit would be required to sell beer if possible. But what about food as well? Was considering rolling huge pots of jambalaya, etc.
also have several local singers/bands and washer tournament but that should be straight forward. I just don’t want to increase liabilities with food/alcohol sales and if that’s an issue what route should I take? Thanks guys and sorry if this is wrong board.


SaDaTayMoses
US Space Force Fan
Member since Oct 2005
3551 posts

re: Hosting a benefit questions
check with local govt. There are different reqs for different areas.
I doubt it would be that strict for a 1 day benefit.


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brmach
USA Fan
Member since Aug 2012
689 posts

re: Hosting a benefit questions
For something as big as you’re describing you’ll probably want to get an event insurance policy. They’re usually not terribly expensive depending on how many people and what kinds of activities you’ll be hosting. I would suggest funneling everything through a local nonprofit organization if possible. That makes soliciting donations much easier.


SwampBooty
LSU Fan
Sulphur, LA
Member since Sep 2015
555 posts

re: Hosting a benefit questions
Yeah I figured we’d need the insurance policy similar to that. Interesting take in the nonprofit organization. That would definitely have been overlooked


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SixthAndBarone
Tampa Bay Rays Fan
Member since Jan 2019
1101 posts

re: Hosting a benefit questions
First thing you do is forget the alcohol. Selling alcohol will give you problems, you don’t need it. You’ll need a liquor permit and liability insurance to get the permit. You have to buy from a wholesaler as well and can only get the alcohol delivered at the location on the day of the event. And you need an occupational license to get the permit too.

Next, you need a place to host it. Selling jambalaya outside a business is easy and you don’t need any permits.

Having bands and washers and a party is another story. You need to find the right place that can host that.

No food permit is needed unless you have some odd local department of health. But since you have to get an occupational permit, the fire Marshall can inspect and any tent you cook under has to be fire retardant. And you’ll need fire extinguishers.

But if you have it at a place that already has an occupational permit, like a restaurant, you don’t need any of that.


bigberg2000
LSU Fan
houston, from chalmette
Member since Sep 2005
64865 posts

re: Hosting a benefit questions
quote:

Selling alcohol will give you problems


I was thinking, depending on where he was, he could have free beer or something and just have people give "donations". Actually selling wouldnt really be possible without a crazy permit.


t00f
Tulane Fan
Eating with a mask in the zone
Member since Jul 2016
46609 posts

re: Hosting a benefit questions
he could use a church or a school and also get the alcohol donated

at that point the permit is like $100


SixthAndBarone
Tampa Bay Rays Fan
Member since Jan 2019
1101 posts

re: Hosting a benefit questions
Yeah, totally illegal, but that’s how most people do it. Or, you can just make it byob and not worry about getting raped in parish lockup.


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SixthAndBarone
Tampa Bay Rays Fan
Member since Jan 2019
1101 posts

re: Hosting a benefit questions
quote:

get the alcohol donated


You still have to go through the permit process. It’s not about the cost, it’s about the permits.


t00f
Tulane Fan
Eating with a mask in the zone
Member since Jul 2016
46609 posts

re: Hosting a benefit questions
much easier if it goes through a church or school


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SixthAndBarone
Tampa Bay Rays Fan
Member since Jan 2019
1101 posts

re: Hosting a benefit questions
The only thing easier is that you can get copies of the occupational license and the liability insurance. You still have to go through the permit and purchasing process.


t00f
Tulane Fan
Eating with a mask in the zone
Member since Jul 2016
46609 posts

re: Hosting a benefit questions
its not that big of a deal when you go through a church or school that you have a relationship with


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SwampBooty
LSU Fan
Sulphur, LA
Member since Sep 2015
555 posts

re: Hosting a benefit questions
What makes the process easier about using a church? That was actually one of our main locations we thought of and should be easy to secure


t00f
Tulane Fan
Eating with a mask in the zone
Member since Jul 2016
46609 posts

re: Hosting a benefit questions
if you are a member of the church they will work with you on insurance, since they already have it.

Permits are not a big deal.

edit

I assume food and alcohol will be donated which is the normal process
This post was edited on 2/23 at 10:15 pm


SwampBooty
LSU Fan
Sulphur, LA
Member since Sep 2015
555 posts

re: Hosting a benefit questions
Oh wow ok that’s great to know! Now the “donation” of alcohol allows me to sell it with a permit? And no license?


SixthAndBarone
Tampa Bay Rays Fan
Member since Jan 2019
1101 posts

re: Hosting a benefit questions


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hungryone
LSU Fan
river parishes
Member since Sep 2010
11801 posts

re: Hosting a benefit questions
Though I applaud you for wanting to help your buddy, here are a few things to consider:
—you need to ask the family’s permission to do this. Some folks are very private and don’t want their family situation aired in public. Be sure that your well-intentioned efforts are wanted by this family before you get organized or claim to be raising money for them. Don’t be offended if they decline or don’t want you to have a big public event with their name associated with it. Everyone is different, and what you perceive as help, they may perceive as an invasion of privacy or embarrassing. You may be assuming that they’re needy as a result of this hardship, but you may not be aware of their true circumstances.
—would a GoFundMe type direct donation be easier and raise more money? The reason online fundraisers work is bc ppl don’t have to make any effort beyond pulling out a credit card—no ticket sales, no collecting pd cash, no chasing down sponsors or praying that it won’t rain. You set it up and encourage ppl to share it on SM....
—Benefits are lots of work—and doing a big party during Covid will bring out strong opinions. You don’t want to become a lighting rod for controversy or ill will when you’re just trying to help your friend.


SwampBooty
LSU Fan
Sulphur, LA
Member since Sep 2015
555 posts

re: Hosting a benefit questions
Absolutely, I figured it was implied anyone doing this would get family approval. I wanted to weigh options to see if the benefit would be too challenging or difficult to put on from an organization, legal, and Covid standpoint before consulting them about doing “this vs that”. Thank you


hungryone
LSU Fan
river parishes
Member since Sep 2010
11801 posts

re: Hosting a benefit questions
As said upthread, selling alcohol is the kicker. Reselling donated alcohol is a shady area. If you can hold this at a site that already has proper permits for food & beverage, this is so much easier. But venue rental will gobble up most of your profit.

Small scale, under the radar benefits skirt all of these rules...but they also typically raise a couple grand at the most. If your peer group/social circle is digitally savvy & decently affluent, it can be loads easier just to do a GoFundMe and it will usually raise WAY more money than a lunch/supper/party type benefit.


SwampBooty
LSU Fan
Sulphur, LA
Member since Sep 2015
555 posts

re: Hosting a benefit questions
Yeahh I completely understand and seem to be coming around to that idea as well. Looks like go fund me will be best option. Thank y’all for the input!


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