Email management strategies from the MT badasses | TigerDroppings.com

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Springfield XD
Member since Feb 2013
1782 posts

Email management strategies from the MT badasses



I'm on the road 75% of the time and office at home the rest. I have a laptop with Outlook, S3 with the Good app, and an iPad running the factory email app.

And holy shite is it a clusterfrick. My previous job was with a small company that had nothing for an IT security policy. I ran my company email through my Gmail account. Could check my email from any computer or tablet, and it integrated with my Android phone perfectly.

Fastforward to this job and the 20 emails a day I get are killing me. I like to archive an email as soon as I'm done with it to keep my inbox clean, but an archived email can't be accessed on my phone or iPad. And even searching my archive on my laptop sucks balls. Outlook's search function was created by retarded monkeys with lead poisoning I swear.

Any advice here? How do you do it?







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BACONisMEATcandy
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Delta, Amex, & Über Threads
Member since Dec 2007
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re: Email management strategies from the MT badasses


quote:

Good app,


sucks

quote:

Fastforward to this job and the 20 emails a day I get are killing me.


That really is not a lot of emails

quote:

searching my archive on my laptop sucks balls


Outlook 2011 for mac corrects this

quote:

Any advice here? How do you do it?

You cannot start archiving mail until you know you are done with it... You just need to start using Flags for mail you still need to respond to... Thats what I do






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Springfield XD
Member since Feb 2013
1782 posts

re: Email management strategies from the MT badasses


quote:

quote:
Fastforward to this job and the 20 emails a day I get are killing me.


That really is not a lot of emails


I know, and I'm still having problems.






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Daygo85
LSU Fan
Member since Aug 2008
2685 posts

re: Email management strategies from the MT badasses


Laptop and VPN for archiving once a day. Good app just to stay in the loop. Ipad for surfing only, not convinced it is ready for the business world.

U have to pick your poison.






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ZereauxSum
LSU Fan
Lot 23E
Member since Nov 2008
9393 posts

re: Email management strategies from the MT badasses


quote:

Flags


This.






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lynxcat
Rutgers Fan
Member since Jan 2008
14584 posts

re: Email management strategies from the MT badasses


I have all of my archives broken by client and then personal folders for all of my other random emails.

About once per week I will sort all of my emails by the person who sent them and migrate them into the archive. I will flag and color code any that are still relevant and those stay in my inbox. Slow email day for me is 5 and fast can be a 100.

I've done these for two years and not skipped a beat.






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Springfield XD
Member since Feb 2013
1782 posts

re: Email management strategies from the MT badasses


quote:

Laptop and VPN for archiving once a day. Good app just to stay in the loop. Ipad for surfing only, not convinced it is ready for the business world.

U have to pick your poison.


That's basically what I'm doing. I have ONE archive folder and finished emails are sent straight there. If I need to find an old email, I know it;s there...somewhere.






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aaronb023
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Boxtard Baseball Club
Member since Feb 2005
11080 posts

re: Email management strategies from the MT badasses


assuming you have imap email, create folders by client, job, or whatever. move it there after you read it.





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Zilla
LSU Fan
Friendswood, TX
Member since Jul 2005
10035 posts

re: Email management strategies from the MT badasses


Why archive anything? Why move/sort any emails ?

If you are using gmail and outlook 2013/365 with imap you can't have a more ideal email situation.

I have my gmail with every email I've received/sent (that I didn't feel like deleting) for all of 2013 available at my fingertips anytime, anywhere...Web browswer at gmail.com ... iphone/ipad email app .... or outlook 2013 from my home/work PC (they stay synced since it's imap) ...I delete from my iphone, it disappears from outlook, etc ...the search function is robust and outlook sort/search is all you need.

just let your inbox fill up...you can always flag, sort by, and search....I'll never understand why people want to move emails around ...



This post was edited on 4/25 at 3:21 pm


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lynxcat
Rutgers Fan
Member since Jan 2008
14584 posts

re: Email management strategies from the MT badasses


quote:

Why archive anything? Why move/sort any emails ?

If you are using gmail and outlook 2013/365 with imap you can't have a more ideal email situation.

I have my gmail with every email I've received/sent (that I didn't feel like deleting) for all of 2013 available at my fingertips anytime, anywhere...Web browswer at gmail.com ... iphone/ipad email app .... or outlook 2013 from my home/work PC (they stay synced since it's imap) ...I delete from my iphone, it disappears from outlook, etc ...the search function is robust and outlook sort/search is all you need.

just let your inbox fill up...you can always flag, sort by, and search....I'll never understand why people want to move emails around ...


I have a MB limit on my inbox for Outlook, so I have to move them.






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Zilla
LSU Fan
Friendswood, TX
Member since Jul 2005
10035 posts

re: Email management strategies from the MT badasses


I have yet to see a legitimate explanation for a email box over 2 GB (in any industry) ...what is your limit? perhaps your not saving your attachments off to a file system ? no email system should be used as a file system.


This post was edited on 4/25 at 5:38 pm


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BACONisMEATcandy
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Member since Dec 2007
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re: Email management strategies from the MT badasses


I was the same way before I converted from entourage to outlook 2011 but I sorted by groups rather than individuals.

However I am on a much larger scale... Average emails a day is 200-250 depending on what's going on.

My iMac iPad and iPhone sync with no problems except for some reason IT won't allow notes to sync onto the iMac on the cloud

I can probably count them emails I've missed over the years on one hand






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