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Iron Mountain - Document Management (Paper Files)
Posted on 3/27/21 at 1:20 pm
Posted on 3/27/21 at 1:20 pm
Iron Mountain stores docs for my company offsite. With electronic records this is now redundant. So we want to them to destroy what they have onsite. What they are quoting is ridiculous. For them to shred our documents it's going to amounts to 2.5 times our annual costs, just shy of $90K.
Has anyone ever negotiated a reduced amount for Iron Mountain to shred docs? Any success stories?
Has anyone ever negotiated a reduced amount for Iron Mountain to shred docs? Any success stories?
This post was edited on 3/27/21 at 1:21 pm
8
Posted on 3/27/21 at 1:22 pm to kaaj24
How much stuff are they storing? I’ll go pick it up and burn it for $30k
Posted on 3/27/21 at 1:45 pm to kaaj24
Gotta burn them before the IRS comes a knockin’?
Posted on 3/27/21 at 1:55 pm to kaaj24
iron mountain is my biggest client.
pay them so they can pay me
pay them so they can pay me
Posted on 3/27/21 at 4:54 pm to cgrand
We used Iron Mountain and hated everything about their billing and "prices". We moved on.
Posted on 3/27/21 at 5:23 pm to kaaj24
How much paper, 6000 banker boxes @ $15 each?
Not sure of your storage contract, but if breaking it early, is there a stipulation preventing you from using another company to shred it? If not, Iron Mtn should load it onto your trucks and you take it back to your warehouse on pallets.
It'll be cheaper if you let someone else take it to their place on pallets to shred, but I think it's less secure. I'd get quotes from a few local, on-site shredding firms & let them park two trucks in the corner of your parking lot. Then use your forklifts to move it out there & let them fill their trucks.
A decent size truck can carry about 4 tons of paper per load that would take about 2-3 hours to fill. The location of the recycling center to your office matters as to the second shred load for the day.
It sounds like a big job but highly profitable for a small company while potentially saving you a bunch too. Not sure of current values, but shredding companies make a lot of money on the back end by selling your paper to the recycler.
Not sure of your storage contract, but if breaking it early, is there a stipulation preventing you from using another company to shred it? If not, Iron Mtn should load it onto your trucks and you take it back to your warehouse on pallets.
It'll be cheaper if you let someone else take it to their place on pallets to shred, but I think it's less secure. I'd get quotes from a few local, on-site shredding firms & let them park two trucks in the corner of your parking lot. Then use your forklifts to move it out there & let them fill their trucks.
A decent size truck can carry about 4 tons of paper per load that would take about 2-3 hours to fill. The location of the recycling center to your office matters as to the second shred load for the day.
It sounds like a big job but highly profitable for a small company while potentially saving you a bunch too. Not sure of current values, but shredding companies make a lot of money on the back end by selling your paper to the recycler.
Posted on 3/27/21 at 5:31 pm to kaaj24
Iron mountain sucks.
Posted on 3/27/21 at 6:03 pm to Kraut Dawg
They charge us by the CF (cubic foot) About 4,300 CF. Yes, we may look into it as it's highway robbery.
I imagine that part of the business is dying since electronic records have been replacing paper for the last 20 years.
Thanks.
I imagine that part of the business is dying since electronic records have been replacing paper for the last 20 years.
Thanks.
Posted on 3/27/21 at 6:08 pm to kaaj24
quote:
I imagine that part of the business is dying since electronic records have been replacing paper for the last 20 years.
Thanks.
I've worked with software companies who continue to pay these guys to store litteral code print outs just in case... i didn't think this was a thing but they keep paying the insane bill from these guys.
Definitely a temp worker with some oversight situation to handle vs paying that much.
Posted on 3/27/21 at 6:24 pm to kaaj24
quote:
They charge us by the CF (cubic foot) About 4,300 CF.
That is an outrageous estimate and I bet quotes elsewhere will be only 30% of Iron Mtn's estimate.
They're either banking on you not wanting to deal with moving it or there's something in the storage contract pertaining to your rights of disposal if ending the contract early. I've seen this w/ a similar shredding/storage firm.
Posted on 3/27/21 at 8:51 pm to kaaj24
We pay IM so much money. Cost of doing business for us.
Posted on 3/29/21 at 9:06 am to kaaj24
My old company used to store stuff at Iron Mountain. Could you just remove everything from Iron Mountain and then get a quote from someone else (ShredTex, Data Shred, etc.) to destroy everything at a much cheaper cost?
Posted on 3/29/21 at 9:11 am to litenin
quote:
Could you just remove everything from Iron Mountain and then get a quote from someone else (ShredTex, Data Shred, etc.) to destroy everything at a much cheaper cost?
Or just have a big arse bonfire
Posted on 3/29/21 at 3:08 pm to kaaj24
should have read fine print in the contract. you are going to pay either shred fees or exit fees. IM has 80% of fortune 500 business. Everyone else is small potatoes.
How big is your company and how much do you have stored with them?
I know their business inside and out
How big is your company and how much do you have stored with them?
I know their business inside and out
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