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Email management strategies from the MT badasses
Posted on 4/25/13 at 11:32 am
Posted on 4/25/13 at 11:32 am
I'm on the road 75% of the time and office at home the rest. I have a laptop with Outlook, S3 with the Good app, and an iPad running the factory email app.
And holy shite is it a clusterfrick. My previous job was with a small company that had nothing for an IT security policy. I ran my company email through my Gmail account. Could check my email from any computer or tablet, and it integrated with my Android phone perfectly.
Fastforward to this job and the 20 emails a day I get are killing me. I like to archive an email as soon as I'm done with it to keep my inbox clean, but an archived email can't be accessed on my phone or iPad. And even searching my archive on my laptop sucks balls. Outlook's search function was created by retarded monkeys with lead poisoning I swear.
Any advice here? How do you do it?
And holy shite is it a clusterfrick. My previous job was with a small company that had nothing for an IT security policy. I ran my company email through my Gmail account. Could check my email from any computer or tablet, and it integrated with my Android phone perfectly.
Fastforward to this job and the 20 emails a day I get are killing me. I like to archive an email as soon as I'm done with it to keep my inbox clean, but an archived email can't be accessed on my phone or iPad. And even searching my archive on my laptop sucks balls. Outlook's search function was created by retarded monkeys with lead poisoning I swear.
Any advice here? How do you do it?
4
Posted on 4/25/13 at 11:35 am to Springfield XD
quote:
Good app,
sucks
quote:
Fastforward to this job and the 20 emails a day I get are killing me.
That really is not a lot of emails
quote:
searching my archive on my laptop sucks balls
Outlook 2011 for mac corrects this
quote:
Any advice here? How do you do it?
You cannot start archiving mail until you know you are done with it... You just need to start using Flags for mail you still need to respond to... Thats what I do
Posted on 4/25/13 at 11:38 am to BACONisMEATcandy
quote:
quote:
Fastforward to this job and the 20 emails a day I get are killing me.
That really is not a lot of emails
I know, and I'm still having problems.
Posted on 4/25/13 at 12:28 pm to Springfield XD
Laptop and VPN for archiving once a day. Good app just to stay in the loop. Ipad for surfing only, not convinced it is ready for the business world.
U have to pick your poison.
U have to pick your poison.
Posted on 4/25/13 at 12:33 pm to BACONisMEATcandy
quote:
Flags
This.
Posted on 4/25/13 at 1:14 pm to ZereauxSum
I have all of my archives broken by client and then personal folders for all of my other random emails.
About once per week I will sort all of my emails by the person who sent them and migrate them into the archive. I will flag and color code any that are still relevant and those stay in my inbox. Slow email day for me is 5 and fast can be a 100.
I've done these for two years and not skipped a beat.
About once per week I will sort all of my emails by the person who sent them and migrate them into the archive. I will flag and color code any that are still relevant and those stay in my inbox. Slow email day for me is 5 and fast can be a 100.
I've done these for two years and not skipped a beat.
Posted on 4/25/13 at 1:46 pm to Daygo85
quote:
Laptop and VPN for archiving once a day. Good app just to stay in the loop. Ipad for surfing only, not convinced it is ready for the business world.
U have to pick your poison.
That's basically what I'm doing. I have ONE archive folder and finished emails are sent straight there. If I need to find an old email, I know it;s there...somewhere.
Posted on 4/25/13 at 2:11 pm to Springfield XD
assuming you have imap email, create folders by client, job, or whatever. move it there after you read it.
Posted on 4/25/13 at 3:20 pm to Springfield XD
Why archive anything? Why move/sort any emails ?
If you are using gmail and outlook 2013/365 with imap you can't have a more ideal email situation.
I have my gmail with every email I've received/sent (that I didn't feel like deleting) for all of 2013 available at my fingertips anytime, anywhere...Web browswer at gmail.com ... iphone/ipad email app .... or outlook 2013 from my home/work PC (they stay synced since it's imap) ...I delete from my iphone, it disappears from outlook, etc ...the search function is robust and outlook sort/search is all you need.
just let your inbox fill up...you can always flag, sort by, and search....I'll never understand why people want to move emails around ...
If you are using gmail and outlook 2013/365 with imap you can't have a more ideal email situation.
I have my gmail with every email I've received/sent (that I didn't feel like deleting) for all of 2013 available at my fingertips anytime, anywhere...Web browswer at gmail.com ... iphone/ipad email app .... or outlook 2013 from my home/work PC (they stay synced since it's imap) ...I delete from my iphone, it disappears from outlook, etc ...the search function is robust and outlook sort/search is all you need.
just let your inbox fill up...you can always flag, sort by, and search....I'll never understand why people want to move emails around ...
This post was edited on 4/25/13 at 3:21 pm
Posted on 4/25/13 at 3:26 pm to Zilla
quote:
Why archive anything? Why move/sort any emails ?
If you are using gmail and outlook 2013/365 with imap you can't have a more ideal email situation.
I have my gmail with every email I've received/sent (that I didn't feel like deleting) for all of 2013 available at my fingertips anytime, anywhere...Web browswer at gmail.com ... iphone/ipad email app .... or outlook 2013 from my home/work PC (they stay synced since it's imap) ...I delete from my iphone, it disappears from outlook, etc ...the search function is robust and outlook sort/search is all you need.
just let your inbox fill up...you can always flag, sort by, and search....I'll never understand why people want to move emails around ...
I have a MB limit on my inbox for Outlook, so I have to move them.
Posted on 4/25/13 at 5:37 pm to lynxcat
I have yet to see a legitimate explanation for a email box over 2 GB (in any industry) ...what is your limit? perhaps your not saving your attachments off to a file system ? no email system should be used as a file system.
This post was edited on 4/25/13 at 5:38 pm
Posted on 4/25/13 at 7:52 pm to lynxcat
I was the same way before I converted from entourage to outlook 2011 but I sorted by groups rather than individuals.
However I am on a much larger scale... Average emails a day is 200-250 depending on what's going on.
My iMac iPad and iPhone sync with no problems except for some reason IT won't allow notes to sync onto the iMac on the cloud
I can probably count them emails I've missed over the years on one hand
However I am on a much larger scale... Average emails a day is 200-250 depending on what's going on.
My iMac iPad and iPhone sync with no problems except for some reason IT won't allow notes to sync onto the iMac on the cloud
I can probably count them emails I've missed over the years on one hand
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